Privacy Policy – Data protection

Terms of Use of the website

Privacy Policy – Data protection

Brussels Expo appreciates your interest in its products, services and website. We want you to know how we collect, process and keep your personal data, which we aim to do with respect for your rights. We also want you to be aware of these rights. For this reason, we invite you to read this policy carefully. If you have a question about the processing of your data or if you have any queries about information given in this charter, we invite you to contact us at the address “”.

What do the law and the regulations say about this issue?

Although we tend to offer guarantees going beyond the applicable laws on this matter, we have taken organisational and technical measures to meet the provisions of the European Parliament and of the Council of 27/04/2016, commonly known as the General Data Protection Regulations (hereafter GDPR).

What concepts will be useful for you in understanding this charter?

  • Data subject: a natural person who can be directly or indirectly identified by information. This is a person whose personal data is collected and processed by a data controller or on its behalf. In practice, it means for instance: our visitors; people who fill in contact forms on one of our websites; people who buy tickets for events organised at our site; any other person whose personal data is given to us, etc.

  • Personal data: all information relating to an identified or identifiable natural person (= the data subject). This definition is broad because data is considered to be personal as soon as it allows an individual to be identified either directly (surname, first name, photo, etc.) or indirectly (e-mail address, customer number, employee number, etc.). When reference is made to “data” in this charter, we mean personal data.

  • Processing: any operation or set of operations, whether or not it is carried out using automated means, applied to personal data or sets of data. Here, too, the definition is broad. Any manipulation of personal data constitutes processing: collection, consultation, storage, disclosure by transmission, adaptation or alteration, erasure, etc.

  • Controller: the natural or legal person, public authority, agency or other body which determines the purposes of processing personal data and the means to carry it out. This is the person who decides why your data is collected and processed. It is your point of contact and the person who will be held responsible for complying with the data protection regulations in force.

  • Processor: the natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller. The processor does not decide why processing is carried out, it merely carries it out for a controller.

Who we are?

The not-for-profit association Parc des Expositions de Bruxelles, known in abbreviated form as “Brussels Expo”, has its registered address at 1, Place de Belgique, B-1020 Brussels. VAT nº: BE 0406655573.

Each person or organisation processing personal data must determine whether it is processing this data as a controller or a processor. This distinction in the processing of personal data is very important. It seems appropriate for us at this stage to present you with our activities and vision, as well as our relationship with our partners.

Our mission is to promote and develop a meeting venue highlighting economic, commercial, industrial, scientific, cultural, and entertainment activities, particularly through the various sites we have been granted by the City of Brussels. For this purpose, we carry out all activities we consider useful or necessary, particularly providing all services directly or indirectly connected with organising fairs and shows, congresses, conferences, exhibitions, concerts, festivals and other events. Part of our mission is also to continually improve the experience of customers visiting our site. We establish our activities in pursuit of these aims, supported by several partners.

We are always concerned to offer a diversified programme of activities and we also try to offer a full service to event organisers in order to attract diverse events that may be of interest both to the general public and to specific groups. More broadly, in terms of our particular position, we perform an important task coordinating the events and providing an overall strategy with a view to achieving our principal mission. We also have the power to decide on the events to be organised and we try to adopt a strategy coherent with our wish to develop the sites entrusted to us.

As a result of this particular position, when a data subject holds a ticket for an event, that person is always linked both to Brussels Expo and to the organiser of the event he or she wishes to attend. These two different organisations are therefore both data controllers as defined above.

In order to obtain full information, you are therefore invited to read our privacy policy, on one hand, and, on the other, that of the organiser of the event you wish to attend.

What does this policy cover?

The purpose of this privacy policy is to inform you of the data we collect, the way this data is processed and the reason for such processing.  Through this policy, we inform you of our commitments and your rights concerning the protection of your personal data.

This policy covers all personal data collected by Brussels Expo in the context of all its activities: fairs and shows, congresses, conferences, exhibitions, concerts, festivals and other events using the following means: 

Personal data collected when you take part in a survey or competition

When you give us your personal data by one of these means, or by any other means, you must provide us with correct information about yourself.

What are our principles concerning data protection?

Your personal data and your privacy are important to us. It is priority for us that you trust us. We try to process your data lawfully, in a transparent manner, faithfully and responsibly. We make every effort to adopt the appropriate organisational and technical measures to protect your data. Finally, we make an effort to collect as little data as possible while still achieving our aims.

The data we collect, how we process it and why?

We do not process sensitive data in relation to racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, health or a natural person’s sex life or sexual orientation. We do not process genetic or biometric data. If the processing of a so-called “sensitive” data is contemplated,  you would be duly informed in advance.

We do not authorise sales to children aged under 16 and we do not process data relating to children.

The data we collect and process is the data that you have voluntarily given us or one of our subcontractors/partners. For certain operations involving orders, you may give data about yourself to third parties via their own services – specifically when you make payments. We do not hold this data: its collection and processing is governed by the conditions of the parties concerned. We invite you to consult their terms and conditions before giving your data. 

Data collected

When you wish to order a ticket for an event organised on one of our sites for the first time, we offer you the choice of placing an order with or without creating an account. In either case, we collect the following information:

  • Title: Required identification data
  • First name, Surname: required identification data
  • Address: required identification data allowing when necessary the sending of documents by post
  • Language: data necessary to make communication easier
  • E-mail address: required data allowing communication with you by e-mail and the sending of electronic tickets.
  • Telephone number: required data that allows us to communicate with you in case a problem related to the event occurs. This data will not be used for any other reason.
  • Date of birth: required data allowing us to check the age of our customers, preventing sale to children. This data is also essential for achieving our main purpose which is the development of our sites because an overall view of the age groups of people attending each event helps us to adapt our strategy and programme.
  • Etc.: the reasons for any additional request for data will be provided when this data is collected.


Our main mission is to develop our sites, particularly via the organisation of events on our sites. In the context of achieving our corporate purpose, we collect and process the aforementioned data in order to succeed in our different missions and to offer you an experience and a service that meet your expectations. This information is also essential for identifying you and for implementing our contractual relationship. The processing of this data makes it possible for a personalised ticket and, when necessary, other communication concerning the event to be sent by e-mail. This allows us to promote our activities, notifying you of offers and our programme based on our legitimate interest. Finally, it allows us to evaluate the events organised so we can assess our overall strategy: knowing the age of visitors, location, satisfaction survey, etc.


The personal data collected is:

  • Used to create an account in your name (except in the case of quick purchasing)
  • Used to issue an admission ticket for the event 
  • Entered in a structured database
  • Used for various security purposes when you visit one of our sites
  • Given to the organiser of the event for which you have booked an admission ticket who processes this data as a distinct data controller
  • Kept that we can carry out evaluations in order to improve our services
  • As the case may be, your data is used in our direct marketing campaigns (= sending our programme, offers and promotions, etc.), provided you do not object to this
  • Used with a view to compiling statistics allowing us to improve our overall event organisation strategy
  • Used to send satisfaction surveys when needed after an event to evaluate your experience and improve our services


What is the basis for us processing your data?

  • Performance of a contract: When you buy a ticket on our website, you are bound by a contractual relationship. This justifies the collection and processing of your personal data with a view to implementing the contract: giving you your ticket, allowing you access to the event, giving you information about the event when needed, managing venues, etc. You may cancel the contract binding you at any time.
  • Legitimate interest: we have a legitimate interest in processing your personal data for purposes going beyond the context of the contract binding us for instance : promoting our activities You may easily object to this processing at any time.
  • Legal obligation: it is possible that we may have to process your data in order to comply with a legal obligation in European Union or Belgian law. You cannot object to this processing.
  • Consent: We may ask for your consent for some processing of your personal data. You may withdraw your consent at any time.

How we protect your data?

We have established the necessary technical and organisational measures, proportional to the risk of breach of your rights, in order to protect your personal data.  Our security measures are regularly assessed and adapted in order to ensure a permanently high level of protection.

With whom do we share your data?

We promise not to pass on or sell your personal data to third parties other than our subsidiaries, our processors and our direct partners whose intervention is necessary to achieve the aforementioned purposes.

In the context of the organisation of an event, we share your personal data with:

  • The organiser of the event for which you have ordered a ticket. The event organiser is also responsible for processing your personal data. We pass your personal data only to the organiser of an event for which you have ordered an admission ticket and we provide you with the organiser’s privacy policy, when available as soon as your data is collected.
  • Processors: We use other companies so that we can organise our activities. These companies process your personal data on the basis of our express instructions. We make every possible and reasonable effort to ensure that our processors process your data in accordance with the applicable legal regulations. Access to your personal data is limited to data strictly necessary for them to perform their tasks. All our processors are within the European Economic Area and are subject to the aforementioned data protection laws.

Your personal data will be sent to a third country only if an event organiser has its headquarters in a third country and no representative in the Union. On the day this charter is published, all the organisers we work with have establishments within the European Union. You will be informed of any data transfer outside the European Union when you order your ticket for an event.

How long do we keep your data?

All data provided is stored in our files and given to the organiser of the event for which you have booked a ticket, as the case may be. We invite you to examine the organiser’s charter to find out about its policy on storing data. How long it is kept depends on the processing carried out. Your data will be kept by Brussels Expo for five years from your last purchase, except for processing based on our legitimate interest (five years from the last contact with you) and processing justified by the legal obligations we are subject to. We do not keep your payment data.

What are your rights?

You are in charge of your data and its processing. We make every effort to ensure your rights are respected. So that you can manage your personal data better, you need to know that you have:

  • The right to be informed: The right to be clearly and transparently informed about the processing of your personal data and your acknowledged rights concerning this matter. We try to achieve this by publishing this charter and by being available to provide any additional information you need (by sending an e-mail to the address: 
  • Right of access: you have the right to obtain confirmation of whether personal data concerning you has been processed by us and to access this data, as well as any other information relevant to its processing.
  • Right to rectification: When you can show that the personal data concerning you is inaccurate or incomplete, you have the right to ask us to complete or rectify it as appropriate, by sending us an additional declaration.
  • Right to erasure: In certain circumstances, you have the right to ask us to erase personal data concerning you.
  • Right to restriction of processing:  In certain situations you have the right to restrict the processing of your personal data to its storage.
  • Right to object: when the processing of your personal data is based on the legitimate interest of Brussels Expo, you have the right to object to this processing at any time.
  • Right to data portability: When the processing of your personal data is based on your consent or on a contract and it is carried out by automated means, you have the right to ask for this data in a commonly used, structured format readable by a machine. You can ask for this data to be given to another controller.

We try to comply with your requests to exercise your rights as quickly and efficiently as possible. We inform you, though, that, in certain situations described in the applicable laws on this issue, we have the right to refuse to allow you to exercise certain rights when this is justified by the situation. We try to notify you of our refusal immediately, giving reasons, so you can understand why we cannot proceed with your request.

We are trying to establish a dynamic platform allowing you to exercise your rights at all times. While this platform is being developed, we invite you to exercise your rights by sending an e-mail to the address:

Important: before giving us your personal data, bear in mind that, if we receive a request to exercise one of your rights, we have no choice but to give out personal data concerning you. For this purpose, our power to check the identity of the data subject behind the request is limited. In accordance with our principle of restricting data collection to the data strictly necessary for achieving our purposes, we try not to collect additional data in order to verify your identity. We therefore consider that any request to exercise your rights coming from your account or your registered e-mail address is sufficient evidence of your identity. We invite you to register with your own e-mail address and urge you to be careful with securing it.

Where can I complain if my rights are breached?

If there is a problem, you can, of course, contact us at the address so that we can help you better. You also always have the right to complain to the data protection authority. Further information on

Updates to our privacy policy

Our privacy notice policy may be extended or adapted in future, for example if there are new developments. We advise you to consult this privacy policy regularly.

Date of the last update: 08/01/2019

Terms of Use

Your visit to this site is governed by our Terms of Use and all applicable legislation. By visiting this site you are deemed to have accepted the terms of use described below without restriction or exclusion.


The content of this site is protected by copyright and those rights are held by BRUSSELS EXPO and its suppliers and partners. All rights reserved. Unless otherwise stated, the information contained in the website (including, among others, text, presentations, illustrations, photos and sound illustrations) may not be copied, moved, distributed or stored without the prior written consent of BRUSSELS EXPO. Any modification of site content is expressly prohibited. Parts of the site contain illustrations explicitly protected by the copyright of their creators.

No warranty and or liability

The information presented on this website may in no way give entitlement to any right or claim. BRUSSELS EXPO cannot be held liable for information provided on sites you access via its site. The links are a service that we offer and BRUSSELS EXPO may not be held liable for the content of these sites. Furthermore, it is your responsibility to ensure that these sites are free of viruses or harmful elements. We are entitled to modify the information contained on our website without prior notice or obligation.

Comments, questions and suggestions

BRUSSELS EXPO does not wish to receive confidential or strictly private information via this site. Any information you send us (suggestions, ideas and other) will be considered non-confidential and public, in line with our data protection set out above. By sending documents to BRUSSELS EXPO, you give it the unrestricted, irrevocable right to use such information, to publish, edit, process and disseminate them and to have them legally protected. BRUSSELS EXPO is also entitled to freely apply ideas and techniques you submit it. BRUSSELS EXPO has developed this site with the utmost care, but nevertheless welcomes any suggestion or comment about it. If you have any complaints regarding certain texts or illustrations, feel free to send them to us.


BRUSSELS EXPO is free to modify these Terms of Use at any time by posting a new version on its website. The terms of use are governed by the law of the country where BRUSSELS EXPO has its registered office, namely Belgium, and any dispute shall be governed by Belgian law. Should a competent court consider a part of these Terms of Use to be void and unenforceable, the part of the terms of use concerned shall be deemed to have been deleted and the remaining provisions shall be deemed to be fully valid and enforceable.

Cookies Policy uses cookies to better tailor its websites to your needs and preferences. You have the possibility of refusing cookies. In this case, we draw your attention to the fact that our website will no longer run optimally. It may mean that you will no longer be able to access certain services we offer on our websites.

If you do not refuse the generation of cookies and you click on ‘continue’, considers that you agree to its cookies.

What is a cookie?

A cookie is a small text file generated by the website you visit and stored in the browser of your computer or your mobile device – Smartphone, iPhone, iPad, etc. A cookie contains a code that can only be read by the server that placed it there. The server therefore has no access to other information found on your computer or mobile device.

How is a cookie file developed?

Developing a cookie file:

  • The name of the server that generated the cookie file
  • The mention of a deadline
  • A unique encrypted code

Where can I find these cookies?

Cookies are stored in a separate folder in the browser of your computer or of your mobile device.

What is a ‘session cookie’?

This cookie serves to recognise your browser for the duration of your visit to our websites.

What is a ‘permanent cookie?

This cookie serves to recognise your browser in the case of recurrent visits to our websites.

What cookies are essential?

If you disable essential cookies, you will have the impression that some parts of our websites do not work or do not work as they should. uses this type of cookie when you fill in a form or to be able to discuss on its blogs, for example. uses the ‘essential cookies’ when you want to log in to your personal account. These cookies allow us to control your identity securely before allowing access to personal information you have provided.

What is a ‘feature Cookie’?

As their name implies, these cookies ensure the optimal functioning of our websites to guarantee you a pleasant and personalised browsing experience. uses’ feature cookies to ‘remember’ your personal preferences and to avoid the communication of the same information in case of recurring visits, for example in the case of participation in an action.

What is a ‘performance Cookie’? uses the ‘performance cookies’ to gather information about how you use our websites so as to adapt and improve the content and usability. These cookies record the number of visitors per page for example, or the language in which the website is most often consulted.

What is a ‘third party cookie’?

Third-party cookies come from the advertisements posted by third parties on the websites. They set out to tailor advertisements and/or their content to your personal preferences. These cookies are visible only if you have not disabled them. In no circumstances does the use of third party cookies give access to your personal information, either for or advertisers (third).

What is the ‘Integrated Content’?

The websites can redirect to other sites via a clickable link. You then reach the website of another organisation. It is possible that the site to which you were directed also uses cookies. therefore advises you to consult the terms of use of the organisation in question, stated on its website, and to read its policy in relation to privacy and cookies.

How to manage cookies?

You yourself are in charge of managing your cookies. You can change your browser settings to suit your personal preferences. You can always remove the installed cookies and refuse new cookies by modifying your browser settings.

The website below provides an overview of the most common browsers and explains how you can adjust your browser settings to suit your preferences:​

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